Being organised is one of the most effective skills to maintain career development and achieve success. Implementing discipline into your life whilst at the JDX Academy encourages this organisation and positively affects your progress. As a graduate it can seem daunting to manage a balance of studying and the commitment of full time work, here are some small changes to establish order in to your business life:
Stop Multi-Tasking and Maintain a Focus
Juggling several tasks at one time (such as sending an email whilst inputting data) is counterproductive. This form of procrastination makes it difficult for your mind to adjust to an area of focus. In a recent study comparing procrastinators and non-procrastinators, the former produced lower quality work and reported higher levels of stress. This is because decision making consumes mental energy, whether it’s deciding what to eat for breakfast or where to go on a Friday night. Mark Zuckerberg admitted in a recent Q & A that he wears the same t-shirt every day to reduce decision making time and maximise his brainstorming energy. Minimise your decision making energy and focus on a single task that will encourage you to work productively and also avoids mistakes being made in the workplace.
Keep Your Workspace Clear
On average, we spend 8.9 hours a day sitting behind our desks and even longer when studying as well. It is important that you are comfortable in your surroundings and that your desk is clutter free to encourage a focus on your work. ‘A clear space is a clear mind’ is a scientific fact. The more clutter that you can see, the more easily your brain is distracted by other stimuli attracting focus from your single view. Create organisation around yourself and allow your mind to concentrate on your priority of work rather than the untidiness of your desk. Your output will increase and your mind set will seem clearer.
List and prioritise mini SMART objectives leading up to deadlines; this encourages organisation of time and combats the feeling of ‘drowning’ under pressure. Utilise your Outlook calendar / diary to set milestones of the Specific, Measurable, Achievable, Realistic and Time-Based objectives that you have set. Studies have found that planning your day could save more than five hours a week! Try allocating 10-15 minutes in the morning to develop a daily ‘to-do-list’ of tasks which will contribute to successfully meeting these objectives. Review your task list every afternoon to assess your successes or highlight where more time allocation is required. Implementing this organisation into your working days / weeks / months will also help to minimise the impact of unexpected interruptions such as phone calls or additional task allocations.
Studies have shown that effective group communication contributes to an improvement in overall performance. Lateral and vertical communications are essential to meeting deadlines by managing expectations and voicing any concerns. Use your SMART objectives as indicators of whether the deadline is realistic and communicate your thoughts with the team at work. Also apply this work ethic to studying, if you are struggling to understand something then discuss this with your peers or reach out to those responsible for the training. This will help to build the ‘bigger picture’ of what you are trying to achieve and establish further organisation.
Use a Productivity App…
If you continue to struggle to organise to your daily routine then try a useful app called Rescue Time. This time management program monitors activity on your computer and displays reports as to when you were most productive or distracted. Tools like this can help you to assess how you allocate your time throughout the day and when you should focus on tasks that require more concentration.